Note: Good question design saves time and increases the quality of vendor responses.
Finalize your question design.
When crafting questions for a Request for Proposal (RFP), it's essential to use a mix of question types to elicit detailed and informative vendor responses. This template pre-populated some recommended question types.
List each type of question you'll use in your RFP. Use the recommended question designs in this template.
Modify question designs to satisfy your needs.
Contextual: Use a combination of types to ask related questions from different perspectives to verify the consistency of a vendor's response.
Keep it Simple:
Published: These questions are published in the RFP to elicit a vendor response.
Do Not Publish: These questions aren't published in the RFP. Your evaluation team uses them to score a vendor's collective response to related questions or topics.
Remember, it's critical to ask questions that align with your internal goals, requirements, and project scope. Ensure your questions are clear and concise to avoid ambiguity and make the evaluation process more efficient. To streamline the evaluation process, it's also beneficial to categorize your questions based on 'must-have,' 'nice-to-have,' and 'not needed' criteria.
For a successful RFP, it's crucial to understand your project thoroughly and align internally on goals, requirements, scope, and budget before contacting vendors. This preparation will guide you in formulating relevant and targeted questions, ensuring you receive responses that help you make informed decisions.